The USDA Farm Service Agency’s Noninsured Disaster Assistance Program, or NAP, requires clam growers to provide an inventory report at the beginning of the crop year, which is from September 1 through August 30 of the next year. Beginning in crop year 2020, clam growers are also required to maintain a monthly inventory. Monthly inventory records are to be kept up to date and submitted to the FSA county office by the 15th of each month for the prior month. Records are to be used for spot checks and in the event of a disaster occurrence. Failure to provide accurate monthly inventories will result in ineligibility for NAP payments. Seed receipts must also be submitted with the initial beginning inventory report and with monthly reports when new seed is planted.
To assist with this requirement, Excel worksheets were developed which allow clam growers to enter their standing crop inventory (a “snapshot” of what is on the lease) at the beginning of the crop year (September 1). From there, growers can update their inventory monthly by entering information on nursery seed planted, seed transferred from nursery to growout, and harvests. Each worksheet provides a summary of the total number of bags and clams on the lease; this information is automatically carried over to the next month’s worksheet. The Excel file can be emailed to the county FSA office or the worksheet can be printed and mailed. Contact information for county offices can be found at the USDA Farm Service Agency website https://www.fsa.usda.gov, click on State Offices, then Florida, and County Offices.
Growers who operate land-based nurseries must also submit a monthly inventory report with dates and number of seed in these systems. At the bottom of each worksheet is space to enter this information or other information.
In addition, for those who do not like to use computers, a pdf file is available to use as a monthly form.
If you have any questions about how to use these worksheets or need assistance in modifying the file for your farm, contact: